Executive Assistant

Executive Assistant The Executive Personal Assistant will support a busy executive managing multiple residences, requiring exceptional multitasking skills, discretion, and attention to detail. The role involves overseeing personal and professional tasks, ensuring seamless management of the executive's commitments and lifestyle. Responsibilities • Oversee the daily operations of multiple residences, including coordinating housekeeping, maintenance, and security. • Manage and organize all aspects of the executive's travel, including flight bookings, ground transportation, itineraries, and accommodations. • Coordinate and manage the executive's personal and professional calendar, ensuring efficient scheduling of appointments and events. • Supervise and manage household staff at each residence, ensuring high performance and clear communication. • Organize personal events such as private gatherings and family celebrations, coordinating with vendors and service providers. • Manage a variety of personal tasks including shopping, gift selection, and routine errands. • Maintain a high level of confidentiality with personal and professional matters, handling sensitive information discreetly. • Act as the primary point of contact for external vendors and contractors, relaying messages and updates efficiently. • Assist with budgeting for household expenses, manage invoices, and provide regular updates on expenditures. • Provide support on special projects, including personal research and philanthropic endeavors. Requirements • Excellent organizational and time management skills. • Strong communication skills, both written and verbal. • High proficiency with office software and technology (Microsoft Office, Google Suite, etc.). • Ability to anticipate needs and manage multiple priorities with a calm demeanor. • Problem-solving abilities and capacity to make decisions independently. • Detail-oriented and highly organized. • Proactive, resourceful, and flexible. • Discreet, trustworthy, and capable of handling confidential matters. • Strong interpersonal skills with the ability to work effectively with various personalities. $38/hr

location

77701